Introduction

OmegaAI offers two primary types of worklists: User Worklists and Role Worklists. These tools are designed to streamline the workflow by organizing and displaying studies based on predefined or custom filters that cater to the specific needs of the users or roles within the organization.

Colour Bar Study Status

Each colour is associated with a specific study status for easy findability and review.

1. Hover over the colour bar beside the respective study and the status will appear

   (e.g. “Study Status: ARRIVED”, “Study Status: CONFIRMED”, “Study Status: SCHEDULED”, etc.

   

Selecting Studies from the Worklist

Selecting a Single Study

1. Left click on a Worklist record to select the study.

   A checkbox will appear next to the study.

Selecting Multiple Studies:

There are 3 methods to perform this action:

a) Click on the checkbox associated with the respective record(s).

b) Hold CTRL while clicking on worklist records.

c) Hold SHIFT while clicking on worklist records will allow selection of multiple worklist records, from the first record selected to the last record selected.

Worklist Grouping:

To activate grouping function

1. Drag a column into the column grouping bar.

   This will group all records by that respective column.

   Note: Multiple groups can be created.

   

2. Review created Groups in the column grouping bar.

3. To delete a group, click the “X” on the group label in the column grouping bar.

Worklist Selector

Access Selector

1. Click on the arrow next to the Worklist title in the top left corner of the interface to activate the Worklist selector dropdown menu.

2. A dropdown menu will appear, select as needed.

   

Search Existing Worklist

1. Search for an existing worklist via the search bar while using one of the filters USER WORKLIST or ROLE WORKLIST, or without selecting any filter.

   

2. Click on the Worklist title to open it. You will be directed to the respective Worklist.

Create New User Worklist or Role Worklist

1. Create a new User Worklist by clicking Create User Worklist from the bottom left of the menu.

   Or

   Create a new Role Worklist by clicking Create Role Worklist at the bottom right of the menu.

   

   The New Worklist panel will appear after clicking Create User Worklist.

   After clicking Create Role Worklist, the New Role Worklist panel will appear. Fill accordingly.

   

   You can also interchange between the Role Worklist and User Worklist from the above pannels, by hovering over the icon in the top left corner of the panel.

   

2. To edit the Worklist, hover over the name of the Worklist and click the edit pencil. This will open the Worklist editor panel. Edit accordingly.

   

3. Click SAVE to save changes or CANCEL todiscard changes.

Right-Click Menu

Access Right-Click Menu

1. Right click on the Worklist to call out the right-click menu.

   You will see 7 main icons at the top of the menu, click to navigate to respective experience:

   a) Document Viewer

   b) Study

   c) Order

   d) Patient

   e) Study History

   f) Send

   g) Image Viewer (Note: the Image Viewer can also be accessed by double clicking on a respective study directly on the Worklist)

   

User Role Assignment

1. You can update one or more of the following user roles via the Worklist from the right-click menu dropdown:

   • Performing Physician
   • Performing Technologist
   • Reading Physician
   • Referring Physician
   • Transcriptionist

2. Select your respective role to update.

3. To unassign a role, click "UNASSIGN" from the right dropdown.

   

Updating Study Priority

1. Hover over Study Priority from the right-click menu.

   A dropdown will appear.

   

2. From the dropdown select desired status (e.g. STAT, ASAP, URGENT, ROUTINE).

   Selected status will now be updated in the Worklist.

Updating Study Status

1. Right click over a specific study in the Worklist to select the sudy and call out the right-click menu dropdown.

2. Hover over “Study Status”.

3. A second dropdown will appear to the right of the main menu dropdown.

   

4. Select desired status from dropdown.

5. Status has now been successfully changed.

Download Study

The Download Study feature enables users to download one or more studies directly from the Worklist. Studies can be downloaded as-is or in a de-identified format, with personally identifiable information (PII) removed.

Steps

1. From the Worklist, click to select a study or multiple studies. A blue checkbox indicates that a study has been selected.
2. Right-click the selection to open the context menu.
3. Hover over Download Study to expand the download options.
4. Select one of the following options:

Option	Description
Download	Downloads the selected study or studies as-is, with all original data intact.
De-identified Download	Downloads the selected study or studies with patient identifiers removed from the DICOM metadata. Attached documents are also excluded — see the note below.

De-identified downloads and burned-in PHI

A De-identified Download removes patient identifiers from DICOM metadata and excludes attached documents (DICOM-encapsulated PDFs, diagnostic reports, structured reports, and document references). When the download starts, OmegaAI displays a warning because de-identification cannot remove patient information that is burned into the image pixels — for example, names shown on ultrasound or screen-capture images. Always review the contents before sharing them outside your organization.

What's in the download

A standard Download packages the study's DICOM image series and its final report (preliminary draft reports and attached study documents are not included). A De-identified Download packages only the de-identified DICOM image series — the final report and all attached documents are excluded (see the caution above). If the study has key images, a Key Object Selection (KO) DICOM object is generated to mark them. See OmegaAI Export Features for the full list.

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Burn Study

The Burn Study feature enables users to burn one or more studies directly from the Worklist onto a CD or DVD. This is useful for sharing or archiving medical imaging data on physical media.

Steps

1. From the Worklist, click to select a study or multiple studies.
2. Right-click the selection to open the context menu.
3. Select Burn Study from the dropdown to initiate the burn process.

Burn Conditions

Upon selecting Burn Study, the system evaluates the contents of the selected study. The outcome varies based on the following conditions:

Condition	Outcome
Study contains images	The burn process initiates successfully.
Study contains no images or final documents	The following error is displayed in the bottom-left corner of the Worklist: "Error: Selected Study(s) do not contain any images or final documents."
No disc burner detected	The Windows Disc Image Burner reports that a burner was not found. Verify that the burner is installed and the user has the appropriate permissions.

Burn Process

If the selected study contains valid images, the following sequence occurs automatically:

1. A small executable file — RamSoft.DiscImageBurner.exe — is downloaded to the user's machine. This file is required to facilitate the disc image burning process.

2. Once the executable launches, a command prompt window opens and the system begins preparing the burn. The window displays real-time progress including the percentage complete, data transferred, and elapsed time.

3. The Windows Disc Image Burner dialog opens. Select the appropriate disc burner from the dropdown, then click Burn to begin writing the study to the disc.

What's burned to the disc

A burned disc contains the study's DICOM image series — including XA (angiography) images and their thumbnails — and the study's final report (stored as a DICOM-encapsulated PDF). If the study has key images, a Key Object Selection (KO) DICOM object is included to mark them. Preliminary reports and attached study documents are not burned to the disc.

Session Management

The following session management features ensure burn sessions complete reliably, even on slow or unstable connections.

Feature	Details
Resumable Burns	If the connection is interrupted mid-burn, the session resumes automatically. Users are not required to restart the process from the beginning.
Automatic Token Refresh	Authentication tokens are refreshed silently in the background during extended burn sessions, preventing failures caused by session expiry.

Learn more about how to access DICOM files exported from OmegaAI

Add to Teaching Folder

1. Click on study/studies from the Worklist you desire to add to a Teaching Folder.

2. Click "Add to Teaching Folder" from dropdown.

   

   The Teaching Folder panel will appear on the left side of the Worklist.

   

3. Add to respective folder or create new folder.

   For step-by-step instructions, see Teaching Folder.

Delete Study

1. Right click over a specific study (or multiple) in the Worklist to select the sudy and call out the right-click menu dropdown.

2. Click "Delete Study".

   

   The selected study (or studies) has now been deleted.