Product Update: Managing Organization Re-architecture
Overview
This release introduces updates to organizational structure management in OmegaAI, focused on improving data consistency, simplifying hierarchy, and streamlining workflows.
We are pleased to announce the release of the Managing Organization Re-architecture in OmegaAI. This update eliminates the concept of the Master Organization and introduces the Managing Organization model. The Managing Organization becomes the top-level entity that owns patient records, while child organizations operate under it with limited configurations. This re-architecture simplifies organizational management, ensures consistency in patient data, and streamlines integration across all workflows.
What’s New
1. Managing Organization Replaces Master Organization
What changed:
- All references to “Master Organization” are now updated to “Managing Organization.”
- Managing Organization is the top-most entity in the hierarchy.
Benefit:
Provides a clearer and more intuitive organizational structure, reducing ambiguity in hierarchy definitions.
2. Unified Patient Management
What changed:
- Patient records are always created under the Managing Organization.
- User Access Control (UAC) for patients is applied at the Managing Organization level, even for members of child organizations.
Benefit:
Ensures centralized ownership of patient data and consistent access control across the organization.
3. Child Organization Capabilities
What changed:
- Child organizations can manage users and may act as Imaging Organizations.
- In single-location practices, all configurations remain within the Managing Organization.
Benefit:
Maintains operational flexibility while preserving centralized control over patient data.
4. Data Consistency & Migration
What changed:
- All existing patient records from child organizations are migrated and merged into the Managing Organization to ensure consistency and avoid duplication.
Benefit:
Improves data integrity and eliminates fragmentation of patient records across organizations.
5. User Access Control (UAC) Model Updates
What changed:
- Patient UAC: Queries apply at the Managing Organization level and extend across all child organizations.
- Study UAC: Remains based on the Imaging Organization for precision in access control.
Benefit:
Establishes a clear separation between patient-level and study-level access, improving both governance and operational accuracy.
Important Notes
- The concept of Master Organization is fully deprecated and replaced by Managing Organization, resulting in a simplified organizational hierarchy and reduced complexity.
- Patient ownership is centralized under the Managing Organization, enabling standardized data governance and improved accuracy and reliability.
- Study-level access continues to depend on the Imaging Organization, ensuring a clear separation between patient ownership and imaging responsibilities.
- Data migration consolidates patient records from child organizations into the Managing Organization, supporting seamless patient and study management across workflows.
- In single-location setups, the Managing Organization handles all configurations without requiring child organizations, maintaining operational simplicity.
Where to Find It
You can access and manage organizational structure and configurations within the Organization setup workflows.
Navigation path in the application: Admin → Organization Setup → Managing Organization / Child Organization