Document Explorer

Overview

The Document Explorer is an essential component of the OmegaAI Document Viewer, primarily located in the left panel. This tool provides a structured and detailed view of various studies associated with selected patients from the work list, enhancing the management and accessibility of medical imaging documents.

Layout and Functionality

1. Patient Details:

   • At the top of the Document Explorer, patient-specific details are displayed. These details include patient identifiers and relevant medical information, providing a quick reference at a glance.

2. Study Categories:

   • The studies are organized into three distinct sections:

     • Current: Displays the currently selected study.

     • Prior: Lists all previous studies related to the patient, facilitating historical data review.

     • All: Combines both current and prior studies for access and comparison.

3. Report Management:

   • Each study in the Document Explorer includes three types of documents:

     • Preliminary Reports:

       • Start here to draft new reports. Options for using templates, editing names, and deleting the report are available via icons that appear when you hover over the report entry.

     • Final Reports:

       • Once a preliminary report is signed, it becomes a final report. Final reports can be uploaded, renamed, or deleted as necessary. These reside in a dedicated 'Final Report' section within the explorer.

     • Visit documents:

       • Essential for maintaining patient records, visit documents can be uploaded for each study. Similar to reports, hovering over these documents provides options for deletion.

Step-by-Step Guide

1. Accessing Document Explorer:

   • Open OmegaAI and navigate to the Document Viewer. The Document Explorer is immediately accessible on the left panel.

     

2. Viewing Patient Details:

   • Look at the top section of the Document Explorer to see the details of the patient whose studies you are examining.

     

3. Navigating Studies:

   • Click on the desired category (Current, Prior, All) to view the respective studies. Each category helps in sorting and accessing the studies based on their relevance and time frame.

4. Managing Reports:

   • To create or draft a preliminary report, select the study and click on the 'Preliminary Report' section. Use the hover-over icons to customize, edit, or delete the report.

   • After finalizing and signing a preliminary report, it will shift to the 'Final Reports' section where further actions like uploading a new version or renaming can be performed.

   • For visit documents, select the appropriate document under the study and use the hover options to manage these records.

5. Upload Reports:

   • Click the upload icon to open the file explorer.

   • Select a document to upload.

   • Upload widget will be displayed, Rename the file if needed

   • Choose to upload as a Final Report or Study Document.

   • Click Upload to complete the process

6. Pop Out Report:

   • Click the pop out icon on the report card.

   • Report will open in a new window.

Accessing and Using the Patient Chart Module in Document Viewer

Accessing the Patient Chart

Patient chart can be accessed in the left panel inside document viewer.

There will be 3 sections in the chart- Patient information card, Patient documents, & Notes.

Hover or click on any section to expand the section.

1. Viewing Patient Information

   • Patient Name: Displayed prominently at the top of the patient card.

   • Pop out patient details: Clicking on pop out icon opens patient page in a new tab

• Demographic Details: Includes gender, age, and date of birth, displayed below the patient emoji card with icons.

• BMI Measurement: Displayed with an indicator (normal or abnormal) in a tooltip.

• Vital Signs: Includes height, weight, heart rate, and blood pressure, listed below the BMI measurement.

  

2. Patient Document Access Interface

   • View and manage patient documents (e.g., reg forms, treatment plans, medical history etc.).

   • Click on a particular section to filter desired document type (All, uploaded documents & registration forms).

   • Click on any document or form to view it in the viewport or drag and drop to the desired viewport.

   • Click on upload icon to upload any document from the file explorer.

     

     

Creating more than one report

When the study comprises of an existing final report or a preliminary report then the user tries to create an additional report, an alert with following message appears.

Report already exists

Do you still want to proceed with creating another report?

Click on Cancel to discard and Proceed to continue.

Display of Linked Patient Record on Document Viewer

1. Open the Document Viewer:

   • Launch Omega AI Document Viewer.

   

2. View Linked Patient Studies:

   • Linked patient studies will appear as prior studies in Document Viewer.

   

• Prior studies will include all associated reports.

  

3. Identify Linked Patient Information:

   • When a report is displayed in the viewport, the specific linked patients name will be shown for clear identification.

     

4. Navigate and Review:

   • Users can switch between the primary patient record and linked patient records for efficient study comparison.

Report Access Indicator

Overview

The Report Editing Lock and Alert System is a new OmegaAI feature designed to prevent simultaneous editing of medical reports. It ensures data integrity by locking reports when a user is editing them and notifying others of the editing status. This feature integrates seamlessly with existing OmegaAI tools, streamlining workflows and enhancing collaboration across user roles, particularly for radiologists, technologists, and administrators.

1. Start Editing a Report:

   • A user opens a study in Document viewer.

   

• If any report in the editable form is opened, the report and study will be automatically locked.

  

2. View Editing Indicator:

   • The active editors name is displayed as an indicator, notifying other users that the report is in use.

   • Also, user will see the text You are editing.

3. Attempt to Edit a Locked Report:

   • Another user will not be able to edit the same report, they will be seeing the lock symbol without any editing tools for the report.

4. Automatic Unlock:

   • If the active editor remains inactive for 15 minutes, the report is automatically unlocked.

• If user exit the study or close the browser, the report is automatically unlocked.

5. Take Over Editing:

   • If the report is unlocked due to inactivity, another user can take over editing by clicking on the button.