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Document Toolbar

Overview​

The Document Toolbar, positioned at the top of document viewport, offers a set of tools designed to streamline the workflow for medical document management. This toolbar includes a variety of functions, from previewing documents to advanced voice dictation features, enhancing both the efficiency and flexibility of the document handling process.

document toolbar

Key Features and Functionalities​

  1. Preview Document:

    • Allows users to view documents in their current state before making any further decisions or actions, ensuring accuracy and completeness. The eye icon of the toolbar offers capability for preview.

  2. Proxy Sign:

    • Enables a designated proxy user to sign documents on behalf of the primary user, facilitating collaborative and delegated workflows.

  • Adding Images and Text to Signature

    • Access Signature options in Document Viewer.

    • Incorporate Images: Click on the Signature box to import signature images directly from your computer.

    • Enhance with Text: click on signature box, signature text field appears. add text to proxy signatures for additional context or information.

    • Finalize Signature: Once satisfied with the signature click the Done button to complete the process.

  1. Done Sign the Report:

    • Finalizes the signing process for the current report, officially completing it. The tick mark symbol on the toolbar indicates Done.

  2. Done Next Sign and Open Next Report:

    • Signs the current report and automatically opens the next one, streamlining the review and approval process. The right arrow symbol indicates Done Next.

  3. Augnito VR (voice to text):

    • Activates voice recognition technology for dictating content into reports, significantly speeding up data entry and reducing manual input errors. Human voice symbol indicates the Augnito VR.

      augnito

  4. More options:

    • This menu extends additional functionalities:

      • Toggle Critical Findings: Allows users to mark reports that contain critical findings for immediate attention and follow-up.

      • Bookmarks: Provides quick access to saved bookmarks, which can include frequently used fields, picklists, and categories.

      • Version History: Keeps a log of all changes made to the report, supporting effective document management and audit trails.

      • Pop Out Window: Opens the current report in a new, separate window for enhanced focus or dual-monitor workflows.

      • Signature: Offers tools to add or customize digital signatures, and manage proxy signing permissions.

      • Template Manager: Aids in creating, editing, and publishing document templates to standardize report creation.

      • Viewport Setup: Customizes the settings of the document viewport to match user preferences or specific requirements for document display.

Step-by-Step Guide​

Using Toolbar Features​

  1. Preview and Sign Documents:

    • Click on 'Preview Document' to review the document.

    • Use 'Proxy Sign' or 'Done' to sign the report. Select 'Done Next' to continue to the subsequent report without interruption.

  2. Voice Dictation:

    • Activate 'Augnito VR' to begin voice dictation. This could be triggered by Philips SpeechMike record button, which is especially useful for lengthy documentation or when hands-free operation is needed.

      Note: When using VR, you do not need to stay on the document editor page, as the system will continue to convert your voice to text and add it to the report.

Study/Report Sharing – Image Viewer​

OmegaAI offers a seamless and consistent sharing experience, directly from the Document Viewer (IV), making it easy to share reports and studies as needed.

Accessing Share Options​

  • Launch the OmegaAI application.
  • From the worklist, choose the study you want to open in the Image Viewer.
  • Open the Document Viewer and select the desired study or image.
  • Tap the Share icon located in the top-right corner of the toolbar.

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  • Two main tabs will appear:
    • Send Reports
    • Send Study

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Send Reports​

1. Send to Blume​

  • A separate button located just below the tab headers.
  • Use this option to send the report directly to the patient's Blume account.

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2. Send Method​

For sharing reports through alternative methods, select 'Send Method' (instead of 'Send to Blume') and choose your preferred mode of delivery.

  • Use the Send Method dropdown to choose:

    • Fax
      • Search and select the referring physician via meta search.
      • The fax number auto-populates if available; otherwise, it can be entered manually.
    • HL7
      • No additional fields required.
      • Simply select HL7 and click Send.

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Note: The interface dynamically adjusts based on the selected method.

Send Study​

To share a study:

  1. Select Send Study from the top tabs.

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  1. Choose the recipient type:
    1.Imaging Organization

    1. Send Method defaults to DICOM SEND DT

  2. Set the Priority: Low, Medium, High, or Highest DT

  3. Use meta search to select the Imaging Organization and the Device

  4. Optional: Toggle Anonymize to anonymize the study before sending.

    2.External User

    1. Send Method defaults to Email
    2. Click the + button to enter the recipient’s email address
    3. A warning message will appear:
      External User You are about to send this study to a user who is NOT part of your organization in OmegaAI (External User) and will require the patient's birthdate or patient ID to access the study. Anyone with the link and the patient's birthdate or patient ID will be able to access the study.
    4. After reviewing the warning, proceed by clicking Send Study
    5. Click Cancel to exit if needed.

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