Post-Upload Verification
When uploading a document and marking it as a Final or Signed report, OmegaAI requires you to enter verification details before the upload can be completed. These details are captured on the Final Report tab within the Upload Document screen and must be filled in before submission.
This ensures that all final reports include a clear record of who verified the report, when it was signed, and its designated report state — supporting compliance and audit requirements.
Who This Applies To
- Admin users
- Radiologists
When This Appears
The Post-Upload Verification fields appear when both of the following conditions are met:
- A document is being uploaded via the Upload Document screen, AND
- The Final Report tab is selected, or the report is being set to a Final or Signed state.
Note: If you are uploading a document without selecting the Final Report tab, these fields will not appear.
How to Complete Post-Upload Verification
- Open the Upload Document screen.
- Select the Final Report tab.
- Fill in all three required fields: Verifier (Signed by), Sign Time, and Report State. Refer to the Field Reference table below for details on each field.
- Once all fields are complete, proceed with the upload submission.
WARNING You cannot complete the upload without entering all three verification fields. The system will block submission if any field is empty or if an invalid date and time is entered.
Field Reference
| Field | Required | Description | Accepted Input |
|---|---|---|---|
| Verifier (Signed by) | Yes | The Reading MD responsible for verifying and signing the report. | Search for a Reading MD user in the system or enter a name manually if the signer is not a registered user. |
| Sign Time | Yes | The date and time at which the report was signed or verified. | Select using the date and time picker. Supports localized formats. |
| Report State | Yes | The state of the report being uploaded. | Select Preliminary or Final from the dropdown. |
Field Details
Verifier (Signed by): The search returns only Reading MD users. If the signing physician is not registered in the system, you can type their name directly into the field.
Report State: Preliminary option may appear in the dropdown, but its full functionality is intended for a future release. Confirm availability with your administrator before use.
What Happens After Submission
Upon successful submission, OmegaAI will:
- Save the verification details (verifier identity, sign timestamp, and report state) and associate them with the uploaded report.
- Record an audit log entry that captures the uploading user and the date and time of the operation.